Important Links for PTA Leaders
Henrico County Council of PTAs/PTSAs
Internal Site (editable by Henrico PTA leaders)
If you have an expense that needs to be reimbursed, fill out this Check Request/Reimbursement form and send it with the receipt(s) to your PTA/PTSA's treasurer and president to sign off on it. See this page for more details.
Submit Officer Contact Information
Annual Compliance Documents (review our Treasurers page, too)
How to Operate Virtually
The Henrico County Council of PTAs/PTSAs (HCCPTA) supports continued and active volunteer engagement during ALL phases of school reopening plans (see our position statement). We have worked with Henrico County Public Schools to develop the following guidance and revised volunteer policy. The volunteer policy was updated on February 24, 2022 from three tiers to two tiers. As of March 10, 2022, HCPS is in Tier 2.
HCCPTA's Guidance for PTAs/PTSAs
PTA is the oldest and largest child advocacy association in America.
Today's PTA is comprised of five million parents, teachers, grandparents, caregivers, foster parents, and other caring adults who share a commitment to improving the education, health, and safety of all children. We speak with one voice for every child. Today, the issues affecting our children extend beyond their individual schools. The PTA's nationwide network provides parents with the forum and tools to collectively influence the decisions that affect children not only at their schools, but also throughout their districts, within their states, and across the nation. This mission is unique to the PTA. Many benefits our children receive today, such as universal kindergarten, the National School Lunch Program, and a juvenile justice system, were accomplished as a result of the PTA mission.
By joining the PTA network, families and communities have access to important benefits, including:
Support services and staff to help establish and manage your PTA.
Access to dozens of national programs, experts, and turnkey resources.
Regular updates and advice in the form of newsletters, PTA.org, Our Children magazine, and a robust Back-to-School kit of resources.
Leadership development through state and local training, webinars, and online courses.
Millions of dollars in grants to help build PTA capacity and skills.
Prestigious national awards.
Cost savings from national and state retailers and other PTA partners.
Invitations to PTA conventions and special conferences for emerging minority leaders, male mentors, and advocates.
Programs for PTA Members
A key benefit of having a PTA or PTSA at your school is being able to take advantage of special resources, programs, and grants designed for parents, teachers, and students.
National PTA Award and Grant Opportunities
National PTA Programs
Students create original works of art in response to a theme. Categories include dance choreography, film production, literature, music composition, photography, and visual arts.
Deliver access and hands-on exposure to science, technology, engineering, and math to families through school and home programs. Grants available for support.
Explore interactive approaches that engages the whole family in reading activities. Given parents a deeper understanding of the simple ways they can support literacy.
Support parenting in the digital age and help children act safely, responsibly and thoughtfully online. Grants available for support.
Make a year-long commitment to identify and implement an action plan for school improvement in this data-driven recognition program. Honor opens grant opportunities.
Offer educational resources and engagement opportunities that inform students and families on ways to make better-informed health decisions.
Virginia PTA Programs
Students practice healthy eating habits by submitting their original, healthy recipes for competition. Categories include breakfast, lunch, dinner, dessert and snack.
Foster a sense of citizenship and responsibility in the lives of our children – tomorrow’s leaders, though a writing an essay. Cash prize is awarded to winner.
Paying Your HCCPTA Dues
Important note: For step-by-step instructions for completing the various tasks to get your PTA/PTSA in good standing (including paying dues), please go to our crowdsourced Treasurers page.
Deadline: Dec. 15 of every year
You will need to make one (1) dues payment to the Henrico County Council of PTAs/PTSAs (HCCPTA) every year. The HCCPTA charges dues of $0.10 per member based on the membership total at the end of the last fiscal year (June 30). Please note that the HCCPTA (county) dues are different from the Virginia PTA (state) dues, which you will pay monthly through MemberHub's Memberships > Remit State Dues menu option, and which apply to the current year's membership, not last year's.
HCCPTA's treasurer (firstname.lastname@example.org) will email you the invoice in November. You have three options for paying:
Make a payment via PayPal to HCCPTA’s PayPal account. Virginia PTA allows local units to use PayPal and other electronic transactions services set up for nonprofit organizations, which allow you to make payments directly from your bank account without the need for a credit or debit card; note that the same recordkeeping requirements are in place for electronic transactions, including two signatures on the check request form. If you pay dues via PayPal, your PTA/PTSA must cover the additional processing fee, which is a discounted nonprofit rate of 1.99% of the total plus $0.49 per transaction. Please check the checkbox that allows you to opt to offset the fees.
Go to HCCPTA’s MemberHub Store and click on the link for Dues Payments to HCCPTA. You can pay with a personal credit card or debit card, and then have your PTA/PTSA reimburse you for the cost. (Remember that Virginia PTA strongly advises units not to have their own debit cards.) MemberHub will automatically add the processing fee for card payments, which is 3.5% of the total plus $0.50 per transaction.
3. Mail a check payable to HCCPTA to the following address:
HCCPTA c/o Victor Chen
514 Ridgeley Ln
Henrico, VA 23229-7236
If mailing a check, please include a printed copy of the invoice. You can print out the invoice email or fill out a blank form here.